A request for information (RFI) is a formal written process undertaken during a construction project to clarify information like plans, drawings, specifications, and agreements.Â
The main objective of RFI is to define the construction data that is missing or unclear.
RFIs often become a source of delay, conflict, and legal claims. Hence, it is necessary that all the construction stakeholders understand how RFIs work and how to use them efficiently.
This article discusses the features and working of RFIs in construction projects.
How does an RFI work?
RFIs are requested to get more details about certain aspects of the project when the given plans or documents are insufficient. In construction, RFIs are issued by contractors to the architect, designer, or engineer to clarify a drawing or specification.
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RFIs generally arise during the following scenarios:
- For more information or clarification on the project
- To propose a substitution or an alteration
- To identify a problem or deficiency
Prompt clarification and complete response to the RFI help to schedule and perform the construction works on time and within budget. If the response is found incomplete by the contractor, RFI is resubmitted for further clarification.Â
Functions of RFI in Construction
RFI has a variety of functions during the construction phase. Broadly, the functions can be categorized into:
- Clarifying the design: RFIs for design clarification are requested when the given design information is unclear or conflicting.
- Substituting materials: RFIs are requested for alternate materials when certain materials are unavailable, unaffordable, or unsuited.
- Identify construction issues: RFIs are provided as a resolution to construction issues that occur due to site problems and conflicting information.
- Verify contract terms: RFIs are provided to understand the specifics of the contract regarding the timeline, budget, etc.
Importance of RFI in Construction
- The RFI process provides information in a formal and structured way.
- RFI ensures that the project is executed as per the agreed program and budget.
- It is a mode to identify information gaps between the contractor and client.Â
- Early RFIs act as an early warning to the client about the project concerns. This helps to reduce project delays and unexpected costs.
RFI is an integral part of a construction project. The whole process is time-consuming and takes a lot of administration work. RFI documentation requires a number of documents and rounds of feedback between the involved parties to solve the raised clarification and keep the project moving. Finally, RFI is considered valuable, which helps gather insights for current as well as future construction projects.
FAQs
A request for information (RFI) is a formal written process undertaken during a construction project to clarify information like plans, drawings, specifications, and agreements.Â
In construction, RFIs are issued by contractors to the architect, designer, or engineer to clarify a drawing or specification. Prompt clarification and complete response to the RFI help to schedule and perform the construction works on time and within budget. If the response is found incomplete by the contractor, RFI is resubmitted for further clarification.Â
The importance of RFI in construction is:
1. The RFI process provides information in a formal and structured way.
2. RFI ensures that the project is executed as per the agreed program and budget.
3. It is a mode to identify information gaps between the contractor and the client.Â
4. Early RFIs act as an early warning for the client about the project concerns. This helps to reduce project delays and unexpected costs.
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